A clinic schedule that respects every role and every rule
Tell Weekeye who works at your clinic, which shifts need which roles, and the rules that keep it legal and fair. It builds the organization and the weekly schedule for you.
Your starting sentence — edit it before you sendOpen the builder with this exampleA clinic with 4 doctors, 6 nurses and 3 receptionists. Morning shift 07:00–15:00 needs 2 doctors, 3 nurses and 2 receptionists; evening shift 15:00–21:00 needs 1 doctor, 2 nurses and 1 receptionist. Closed on Saturday. No nurse works two evenings in a row.
Free, no sign-up. The sentence is only a start — change anything, then send.
Why teams choose Weekeye
- Role-aware coverage: each shift gets the doctors, nurses and reception staff it needs, with rest and sequence rules enforced.
- Already scheduling in Excel? Drop the file in — Weekeye reads the roles, shifts and people and builds the clinic from it.
- Staff see their shifts and submit requests from their phone; changes reach everyone instantly.
Clinic staff scheduling for doctors, nurses and reception
The right role mix on every shift
A clinic shift is not covered just because enough people are on it. The morning may need two doctors, three nurses and two receptionists, while the evening runs on one doctor, two nurses and one receptionist. Describe each shift with its headcount per role, and Weekeye places a person only where their role fits, so a nurse never fills a doctor's slot to make the numbers look right. Days the clinic is closed, such as Saturday, are simply left out of the week, and the draft shows any role that is still short before you publish.
Rules that protect clinical staff
Tired staff make more mistakes, which is why scheduling rules matter so much in a clinic. State them once: no nurse works two evenings in a row, a minimum rest between shifts, a maximum number of shifts per week, a senior nurse on every evening. The constraint engine enforces them on every draft and flags a manual change that breaks one. Where a role needs a specific qualification, add it to the position and only qualified staff are placed there. Preferences, such as a doctor who prefers mornings, are respected whenever the week allows.
Requests, vacations and changes from the phone
Clinics lose hours every month collecting vacation dates and shift wishes from messages and notes. In Weekeye, staff submit availability, requests and swap requests from the mobile app, and the scheduler treats them as constraints when it generates the next week. A manager approves swaps, and an approved change reaches everyone at once with a notification, so reception knows which doctor is in today without phoning around. Over time, insights show hours, coverage gaps and how fairly evenings and weekends were shared across the team.
Frequently asked questions
Can it distinguish doctors from nurses in the same shift?
Yes. Each role has its own headcount per shift, and a person is only placed where their role fits.
How do vacation requests and constraints come in?
Employees submit them in the app; the scheduler treats them as constraints when it generates the next week.
Do I need to sign up first?
No. Build the clinic and generate a schedule as a guest; sign up only when you want to keep it.
Can part-time doctors work only on certain days?
Yes. Describe the pattern in plain language, for example "Dr. Levi works Mondays and Thursdays only" or "no more than two evening shifts a week", and the scheduler treats it as a rule. People with fixed days are placed only on those days, and the rest of the week is built around them.
Can I edit the schedule by hand after it is generated?
Yes. Every schedule is fully editable. Move a shift, swap two people or pin an assignment that must stay, and when you regenerate, the AI keeps your pins and rebuilds the rest around them. A change that breaks a rule is flagged, so the decision stays with you.
Which languages can my clinic team use?
Weekeye works in nine languages: English, Hebrew, Arabic, Russian, French, Spanish, German, Portuguese and Romanian, with right-to-left layouts where needed. You can describe your clinic in any of them, which helps teams where doctors, nurses and reception staff do not all share a first language.
Ready to build your next schedule in minutes?
Describe your organization and let Weekeye's AI create the roster, rules and shifts for you.
Open the builder with this example